Why Law Firms Need To Encrypt Their Documents
Confidentiality is the cornerstone of any law firm’s ability to do business.
No matter what type of law you practice, your clients expect you to maintain the privacy of their affairs and information, no matter what.
It has never been more difficult to do so. Data breaches are more common than ever before, and businesses are prime targets for hackers that want valuable information.
That’s why you need encryption.
Are Your Documents Safe From Prying Eyes?
Cybercrime should be a priority for you: data breaches expose billions of records on an annual basis. If you’re going to run a business, you have to assume that somebody is going to try to steal or intercept your data and read it at some point.
That’s why you need to make an effort to protect your data against prying eyes. Parkway Tech eliminates these risks for our clients by encrypting their data.
It’s helped them stop worrying about cybercrime, and it will do the same for you too.
What Is Encryption?
In layman’s terms, encrypted data is formatted in a secret code that would be meaningless if intercepted.
It is one of the most efficient ways to secure a database given that decryption can only occur through a key, which is essentially a “secret password”. In this case, there is a need for updated encryption software to ensure that private information is only accessible through the database program.
Encryption technology is a great way to protect important data. By making data unreadable to anyone who isn’t supposed to have access to it, you can secure files stored on your systems, servers, and mobile devices, as well as files sent via email or through file-sharing services.
If you’re not encrypting your documents, you’re leaving all sorts of sensitive information open to unauthorized access.
3 Reasons Your Need To Encrypt Your Documents
Loss of Privacy
Documents are critical for record-keeping and communication of key details, but if you’re questioning the security measures in place, how can you feel comfortable sharing private and valuable information? Worrying about who will read your document every time you send one is no way to do business.
Untrustworthy Reputation
Customers and clients rarely continue to work with businesses after they’ve been hacked. Would you expect your current business partners to continue to communicate with you via document if they were unsure of its safety? Protection for your document further protects your business’ integrity and reputation in the local community.
Risk Of Non-Compliance
Everyone knows compliance systems can be as frustrating as they are necessary. Ensuring your documents are properly encrypted is just one part of that compliance.
4 Must-Have Document Encryption Features
Parkway Tech is proud to offer a robust EMS developed by industry-leaders NetDocuments.
Whether you choose to work with us or not, make sure you find a solution with the following capabilities:
Multi-Layer Encryption/Encryption Key Management
NetDocuments uses a Quantum Random Number Generator to encrypt your documents at multiple levels:
- Unique encryption key for each document
- Encryption is applied to each document, and not at the disk level
- Object Encryption Keys are stored separately from the document and encrypted themselves
Customer Managed Encryption Keys
NetDocuments can be configured to fit your granular security requirements unique to your firm.
You can use CMEKs to have direct control over access to a document that has been secured with three layers of encryption. You can easily assign, revoke and manage CMEKs as needed.
Encryption in Transit
Documents are encrypted both at rest and in transit.
Robust Document Continuity
NetDocuments uses Object Store Technology, which ensures that any files stored with them are encrypted and backed up across multiple data centers and physical storage devices.
Need Expert Guidance With Encryption?
To be fair, this is a lot to consider. But, you don’t have to do it on your own.
Parkway Tech is proud to provide a range of security solutions (including cloud-hosted encryption) for businesses like yours—we can help you too. Don’t share another unprotected document without talking to our team about encryption first.
If you want to keep your emails private, here’s how to get the process started:
- Get in touch with our team to schedule a free cybersecurity consultation at a time that works for you.
- Find out how quickly we can deploy email encryption for you and your staff.
- Enjoy the peace of mind that comes with knowing your emails are properly protected.
